PROSPECTIVE ADMINISTRATIVE EMPLOYEES’ ORAL COMMUNICATION PERFORMANCE DURING INTERVIEWS: FINDINGS FROM A WORKPLACE

Authors

  • MOHD ZULFADLI MAT HUSIN
  • NOR YAZI KHAMIS

DOI:

https://doi.org/10.51200/manu.v36i2.7087

Keywords:

Communicative competence, graduate employability, English oral presentation

Abstract

Abstract Most job seekers know the importance of oral communication skills, yet issues concerning unskilled English language performance for employability persist. The plausible cause of the problems is the scarce feedback from workplace assessors. This study aims to identify the relationship between oral communication skills performance and age, gender, and academic achievement traits based on the employers’ input. An assessment of 150 shortlisted prospective employees for a public institution administrative position was conducted during job interview oral presentations. A panel of senior administrative staff, served as the assessors, were instructed to rate participants based on a set of rubrics. The scores afford the study with quantitative data for descriptive, inferential and correlation analyses. The candidates generally possessed moderate English language proficiency, reflecting the typical setting of today’s employment. Gender showed an insignificant relationship with performance, whilst age and academic achievement indicated a weak correlation with the skills. The findings imply the need to delve deeper into prospective employees’ traits that employers can wield as applicants’ oral communication skills indicators. In this case, candidates’ age (plausibly as an indicator for experience) or academic achievement (educational outcome) do not affirm the applicants’ oral communication skills during workplace interviews. A more thorough assessment of applicants’ skills or probation period is needed for employers’ assurance. Additionally, constructive alignment between what is being taught in oral communication courses and what is required for the workplace may need revisiting from educators, employers, and collaborators alike.

Author Biographies

MOHD ZULFADLI MAT HUSIN

Academic Management Department,
Universiti Malaysia Kelantan, Malaysia.

NOR YAZI KHAMIS

Centre for Modern Languages,
Universiti Malaysia Pahang Al Sultan Abdullah,
Malaysia.

References

Abdelmajdid, B., & Radzuan, N. R. (2022). A correlational study of ESL undergraduate students’ perceptions of oral presentation assessments. Global Journal of Foreign Language Teaching, 12(4), 311–323.

Abu Bakar, N. I., Noordin, N., & Razali, A. B. (2019). Improving oral communicative competence in English using project-based learning activities. English Language Teaching, 12(4), 73. https://doi.org/10.5539/elt.v12n4p73.

Ali, Z., Bhar, S. K., Mahmood, S., Mokhtar, R., & Mohd Ali, A. Z. (2025). Reforming English for employability: Insights from employers and graduates in a Malaysian context. Forum for Linguistic Studies, 7(9), 801–816. https://doi.org/10.30564/fls.v7i9.10249

Alias, M., Sidhu, G. K., & Fook, C. Y. (2013). Unemployed graduates’ perceptions on their general communication skills at job interviews. Procedia - Social and Behavioral Sciences, 90 (InCULT 2012), 324–333. https://doi.org/10.1016/j.sbspro.2013.07.098

Azmi, I., Hashim, R., & Yusoff, Y. (2009). The employability skills of Malaysian university students. International Journal of Modern Trends in Social Sciences, 1(3), 1–14.

Bhattacharyya, E. (2018). Stakeholders perspective on communicative competence in Industry 4.0: Walk the talk of informative technologists. SHS Web of Conferences, 53, 03001. https://doi.org/10.1051/shsconf/20185303001

Bin-Hady, W. R. A. (2016). Communicative competence in teaching English at secondary schools: A critical investigation in Yaff’ae District of Yemen (Issue August). Dr. Babasaheb Ambedkar Marathwada University.

Bowen, G. A. (2009). Document analysis as a qualitative research method. Qualitative Research Journal, 9(2), 27–40. https://doi.org/10.3316/QRJ0902027

Canale, M., & Swain, M. (1980). Theoretical bases of communicative approaches to second language teaching and testing. Applied Linguistics, 1, 1–47.

Chand, S. P. (2025). Methods of data collection in qualitative research: Interviews, focus groups, observations, and document analysis. Advances in Educational Research and Evaluation, 6(1). https://doi.org/10.25082/AERE.2025.01.001

Creswell, J. W., & Guetterman, T. C. (2018). Educational research: Planning, conducting, and evaluating quantitative and qualitative research (6th ed.). Pearson.

Deeba, F., Abiodullah, M., & Khurshid, K. (2021). An interplay of oral and written communication and performance of undergraduates. International Journal of Innovation in Teaching and Learning, 7(2), 52–69.

Fan, L., Fei, J., Schriever, U., & Fan, S. (2017). The communicative competence of Chinese seafarers and their employability in the international maritime labour market. Marine Policy, 83, 137–145.

Frantz, J., Marlow, A., & Wathen, J. (2005). Communication apprehension and its relationship to gender and college year. Journal of Undergraduate Research at Minnesota State University, 5(7), 1–13.

Hamid, M. S. A., Islam, R., & Manaf, N. H. A. (2014). Employability skills development approaches: An application of the analytic network process. Asian Academy of Management Journal, 19(1), 93–111.

Hanapi, Z., & Nordin, M. S. (2014). Unemployment among Malaysia graduates: Graduates’ attributes, lecturers’ competency and quality of education. Procedia - Social and Behavioral Sciences, 112 (Iceepsy 2013), 1056–1063. https://doi.org/10.1016/j.sbspro.2014.01.1269

Heang, L. T., Ching, L. C., Mee, L. Y., & Huei, C. T. (2019). University education and employment challenges: An evaluation of fresh accounting graduates in Malaysia. International Journal of Academic Research in Business and Social Sciences, 9(9), 1061–1076.

https://doi.org/10.6007/ijarbss/v9-i9/6396

Hiew, W., Tibok, R. P., Ngui, W., Gabda, D., & Suyansah, Q. (2021). Science graduate employability and english language proficiency: Findings from a Malaysian public university. International Journal of Learning, Teaching and Educational Research, 20(7), 23–43.

https://doi.org/10.26803/IJLTER.20.7.2

Husin, M. Z. (2022). English at workplace: A quantitative report on communication apprehension among Malaysian employees. International Journal of Modern Languages and Applied Linguistics, 6(4), 57–70.

Hymes, D. (1972). On communicative competence. In J.B Pride & A. Holmes (Eds.), Sociolinguistic: Selected Readings, 15(3), 1–2). Penguin.

Hymes, D. (1964). Introduction: Toward ethnographies of communication. American Anthropologist, 66(6), 1–34.

http://www.jstor.org/stable/668159

Jansen, B. J. (2010). Understanding document analysis. In C. A. Chapelle (Ed.), The encyclopedia of applied linguistics. Wiley-Blackwell.

Jusoh, Z., Engku Atek, E. S., Syed Omar, S. N. M., & Abdullah, A. T. (2018). Investigation into non-academic staff communication apprehension in using English language. International Journal of Asian Social Science, 8(9), 677–685. https://doi.org/10.18488/journal.1.2018.89.677.685

Kassim, H., & Ali, F. (2010). English communicative events and skills needed at the workplace: Feedback from the industry. English for Specific Purposes, 29(3), 168–182. https://doi.org/10.1016/j.esp.2009.10.002

Koo, Y. L. (2010). Sustaining diversity in higher education: Engaging the critical literacy of multilingual students in a Malaysian postgraduate classroom. International Conference on Learner Diversity, 7(C), 389–397. https://doi.org/10.1016/j.sbspro.2010.10.053

Krishnan, I. A., Maniam, M., & Mokhtar, M. B. M. (2024). An appraisal analysis of the performance of Malaysian fresh graduates in a job interview. Sage Open, 14(1). https://doi.org/10.1177/21582440231214893

Lin, O., Arumugam, N., Lwin, A. S., Susanti, M., & Mohamad, F. (2021). Efficacy of the speaking and writing ESP modules for working adults: Government officials. International Journal of Academic Research in Business and Social Sciences, 11(3), 1484-1501.

Malik, S., Malek, M., Saidin, S. F., & Afip, L. A. (2022). English proficiency among business students and its impact on academic performance. International Journal of Education, Psychology and Counselling (IJEPC), 7(47), 318–327.

Mat Husin, M. Z., & Khamis, N. Y. (2022). Preferences or requirements: Investigating administrative staff English usage at public tertiary institutions. AJELP: Asian Journal of English Language and Pedagogy, 10(1), 1–13. https://doi.org/10.37134/ajelp.vol10.1.1.2022

Morreale, S. P., Spitzberg, B. H., & Barge, J. K. (2007). Human communication: Motivation, knowledge and skills. (2nd ed.). Thomson Wadsworth.

Nantanawanich, P. (2017). Anxiety of EFL employees when using English oral communication at workplaces in Hong Kong and in Bangkok, Thailand. Thammasat University.

Nasirudeen, A. M. A., & Xiao, S. (2020). English language skills and academic performance: A comparison between Asian international and domestic nursing students in Singapore. International Journal of Nursing, 7(1), 30–38.

Nesaratnam, S., Wan Salleh, W. H., Foo, Y. Von, & Wan Hisham, W. M. W. S. (2020). Enhancing English proficiency and communication skills among Malaysian graduates through training and coaching. International Journal of Learning and Development, 10(4), 1.

https://doi.org/10.5296/ijld.v10i4.17875

Omar, N. H., Manaf, A. A., Mohd, R. H., Kassim, A. C., & Aziz, K. A. (2012). Graduates’ employability skills based on current job demand through electronic advertisement. Asian Social Science, 8(9), 103–110. https://doi.org/10.5539/ass.v8n9p103

Osman, W. H., & Rahman, S. H. A. (2019). Readiness of agriculture undergraduates towards English workplace communication: An evaluation. International Journal of Language Education and Applied Linguistics (IJLEAL), 9(2), 67–79.

Ping, W. S., Roslan, S., Yan-Li, S., Sulaiman, T., & Ab Jalil, H. (2018). The employability of undergraduate students in a Malaysian higher educational institution. Educational Leader (Pemimpin Pendidikan), 6, 165–182.

Prior, L. (2003). Using documents in social research. Sage Publications.

Rahmat, N., Min, L. S., Sungif, N. A. M., & Yusup, F. N. M. (2015). English language proficiency tests and academic achievement: A study on the Malaysian University English Test as a predictor of technical programme undergraduates’ academic achievement. Advances in Language and Literary Studies, 6(1), 2–7. https://doi.org/10.7575/aiac.alls.v.6n.1p.114

Rasakumaran, A., & Indra Devi, S. (2017). Oral communication apprehension among freshmen: A case in the Faculty of Medicine. Journal of Human Capital Development (JHCD), 10(1), 19–32.

Rasul, M. S., Rauf, R. A. A., Mansor, A. N., Yasin, R. M., & Mahamod, Z. (2013). Graduate employability for manufacturing industry. Procedia - Social and Behavioral Sciences, 102(Ifee 2012), 242–250. https://doi.org/10.1016/j.sbspro.2013.10.739

Rauf, F. H. A., Khalid, F. M., Shokri, N. A. M., & Abdullah, S. P. N. S. (2021). Demographic factors and oral communication apprehension among students in Malaysian higher learning institutions. Global Business and Management Research: An International Journal, 13(4s), 358–367.

Rianto, A. (2021). Examining gender differences in reading strategies, reading skills, and English proficiency of EFL University students. Cogent Education, 8(1). https://doi.org/10.1080/2331186X.2021.1993531

Rusli, R., Md Yunus, M., & Hashim, H. (2018). Low speaking proficiency among the Malaysian undergraduates: Why and how? Persidangan Antarabangsa Sains Sosial Dan Kemanusiaan, April, 678–689.

Sarfraz, I., Rajendran, D., Hewege, C. & Mohan, M. D. (2018). An exploration of global employability skills: A systematic research review. Int. J. Work Organisation and Emotion, 9(1), 63–88.

Singh, A. K. J., & Harun, R. N. S. R. (2020). Industrial trainees learning experiences of English related tasks at the workplace. Studies in English Language and Education, 7(1), 22-42.

Stephen, D. F., Welman, J. C., & Jordaan, W. (2004). English language proficiency as an indicator of academic performance at at tertiary institution. Journal of Human Resource Management, 2(3), 42–53.

Suhaili, M. S., Razak, R., & Deni, K. (2025). TVET graduates: The importance of workplace English communication skills for effective work performance. International Journal of Academic Research in Business and Social Sciences, 15(2), 118–127.

Tejan, O. A., & Sabil, A. (2019). Understanding employers’ perception of employability skills and career development in Morocco. International Journal of Education and Literacy Studies, 7(2), 134. https://doi.org/10.7575/aiac.ijels.v.7n.2p.134

Teoh, W. M. Y., Yuan, Y. Y., Chong, S. C., & Tee, W. N. (2023). Perspectives of employers on graduate employability skills: A case of Malaysia. Asian Development Policy Review, 11(4), 229–243.

Ting, S. H., Marzuki, E., Chuah, K. M., Misieng, J., & Jerome, C. (2017). Employers’ views on the importance of english proficiency and communication skill for employability in Malaysia. Indonesian Journal of Applied Linguistics, 7(2), 315–327. https://doi.org/10.17509/ijal.v7i2.8132

Turner, R. (2004). Towards a structural model connecting hard skills, soft skills and job condition and the IS professional: The student perspective. Issues in Informing Science and Information Technology, 4, 0977–0991.

Wan Irham Ishak, Shafinah Md Salleh, Muhammad Shyazzwan Ibrahim Brian, Abd Latif Abdul Rahman, & Arif Tirtana. (2025). Representing English in the graduate economy: A media analysis of language proficiency and higher education in Malaysia. International Journal of

Research and Innovation in Social Science (IJRISS), 9(3), 7005-7018.

Wiemann, J. M. (1977). Explication and test of a model of communicative competence. Human Communication Research, 3(3), 195–213.

Wightman, M. (2020). Gender differences in second language learning: Why they exist and what we can do about it. In Chancellor’s Honors Program Projects, 5. https://trace.tennessee.edu/utk_chanhonoproj/2371

Yorke, M. (2006). Employability in higher education: What it is, what it is not. Learning & Employability, 1(April), 24.

Yusof, N., & Jamaluddin, Z. (2015). Graduate employability and preparedness: A case study of University of Malaysia Perlis (UNIMAP), Malaysia. Malaysian Journal of Society and Space 11, 11(11), 129–143.

Zainuddin, S. Z., Pillai, S., Dumanig, F. P., & Phillip, A. (2019). English language and graduate employability. Education + Training, 61(1), 79–93. https://doi.org/10.1108/ET-06-2017-0089

Published

2025-12-19

How to Cite

MAT HUSIN, M. Z., & KHAMIS, N. Y. . (2025). PROSPECTIVE ADMINISTRATIVE EMPLOYEES’ ORAL COMMUNICATION PERFORMANCE DURING INTERVIEWS: FINDINGS FROM A WORKPLACE . MANU Jurnal Pusat Penataran Ilmu Dan Bahasa (PPIB), 36(2), 133–150. https://doi.org/10.51200/manu.v36i2.7087
Total Views: 51 | Total Downloads: 13